SayPro Course in Deputy Chairperson Training

1. Introduction to the Role of a Deputy Chairperson

• Overview of responsibilities and purpose of the role
• Key skills required (leadership, communication, organization)
• Relationship with the chairperson and other board members

2. Understanding Governance and Organizational Structure

• Basics of organizational governance and hierarchy
• Role of the board and executive committee in decision-making
• Reviewing organizational bylaws, policies, and code of conduct
• Ensuring alignment with the organization’s mission, vision, and values

3. Leadership and Delegation

• Understanding different leadership styles and their impact
• Techniques for effective delegation and task management
• Leading by example and fostering a positive organizational culture
• Building trust and credibility with team members

4. Meeting Management and Facilitation

• Preparing for meetings: agenda setting and prioritization
• Effective facilitation techniques for productive discussions
• Managing conflicts and encouraging respectful discourse
• Recording minutes and following up on action items

5. Decision-Making and Strategic Planning

• Principles of sound decision-making and problem-solving
• Balancing long-term goals with immediate needs
• Assessing risks and creating contingency plans
• Participating in the organization’s strategic planning process

6. Communication Skills for a Deputy Chairperson

• Effective verbal and written communication techniques
• Presenting ideas clearly and persuasively
• Communicating with board members, staff, and stakeholders
• Public speaking skills for representing the organization at events

7. Conflict Resolution and Diplomacy

• Identifying and understanding different types of conflicts
• Conflict resolution techniques (negotiation, mediation)
• Managing and de-escalating tense situations diplomatically
• Balancing different perspectives while remaining impartial

8. Supporting the Chairperson

• Understanding the chairperson’s needs and priorities
• Stepping in effectively when the chairperson is unavailable
• Acting as a sounding board and providing constructive feedback
• Assisting in agenda-setting and policy discussions

9. Building Strong Relationships with Stakeholders

• Identifying and engaging with key internal and external stakeholders
• Techniques for relationship-building and networking
• Addressing stakeholder concerns and gathering feedback
• Acting as an ambassador for the organization’s interests

10. Ethics and Accountability

• Importance of transparency, integrity, and ethical decision-making
• Understanding and managing conflicts of interest
• Accountability to the board, organization, and public (if applicable)
• Setting a standard for ethical behavior in the organization

11. Crisis Management and Decision-Making Under Pressure

• Fundamentals of crisis management and quick decision-making
• Developing a calm and composed approach to unexpected challenges
• Communicating effectively during crises
• Strategies for maintaining team morale and unity under pressure

12. Professional Development and Leadership Growth

• Continuous skill development through training and self-reflection
• Seeking mentorship and learning from experienced leaders
• Setting personal goals aligned with organizational growth
• Encouraging a culture of learning within the board and organization