Author: Tsakani Stella Rikhotso

The header of an email includes the To: Cc: and Subject: fields. So you enter:

• The name and address of the recipient in the To: field,
• The name and address of anyone who is being copied to in the Cc: field, and
• The subject of the message obviously in the Subject:

The part below the header of the email is called the body, and contains the message itself.

Spelling the correct address is critical with an email. Like with a normal postal letter, if you get the address wrong it won’t go the correct receiver. If you send an email to an address which doesn’t exist the message will come back to you as an Address Unknown error routine.

1. To begin with, launch Outlook 2010 to take a closer look of Contacts options available. On left sidebar, click Contacts.

The Contacts main window will appear showing the existing contacts.

1. For deleting any existing contact, select the desired content and click Delete
2. 

In order to import contacts to Outlook, you must first export those contacts to a file, most commonly a Comma Separated Value file, also known as CSV. Most email applications will provide instructions on how to export your existing contacts. Once you ave exported your contacts, you are ready to import them to Outlook.

1. Click the File tab on the Ribbon.
2. 
3. Backstage viewwill appear. Select Open.
4. 
5. TheOpen options will appear. Select Import.
6. 
7. The Import and Export Wizard will appear. Follow the instructionsto import contacts into Outlook.
8. 
9. Navigate to Contacts view.
10. Add a new contact to your contacts list.
11. Create a contact group.
12. Address a new email message to one of your contacts.

There are two ways to add contacts:

• Manually entering informationfor each of your contacts.
• Importingexisting lists of contacts from other accounts, like Gmail or Hotmail. If you already have a lot of contacts saved with another account, this method can save you a lot of time and effort.

To Add a New Contact Manually

1. From Contacts view, locate and select the New Contact command on the Ribbon.
2. 
   1. The Contact dialog boxwill appear.

    

   2. Enter the contact information. At the very least, you should enter a first and last name, as well as an email address. However, you can also enter other information, like phone numbers, alternate email addresses, and more.

    

   3. When you are finished filling out the contact information, click Save & Close.

   

   1. The contact will be added to your contacts list.
   2. 

The following are the different types of address books.

1. Global Address List

This feature requires you to use a Microsoft Exchange account. Most home and personal accounts do not use Exchange.

The Global Address List contains the names and e-mail addresses of everyone in your organization. The Microsoft Exchange Server administrator creates and maintains this address book. It can also contain global distribution lists and public folder e-mail addresses. Subsets of the Global Address List are displayed in the Address Book when you choose an entry under All Address Lists on the Show names from the list. You can download the Global Address List for use offline.

2. Outlook Address Book/Contacts

The Outlook Address Book is created automatically and contains the contacts in your Contacts folder that have a contact entry in the E-mail or Fax boxes. These contacts display in the Address Book dialog box when you click Contacts in the Show names from the list. If you have a Personal Address Book, it is recommended that you convert your Personal Address Book to Outlook contacts, because Outlook contacts provide flexibility and customization unavailable in the Personal Address Book. For example, you can associate birthdays, several types of phone numbers, anniversaries, Web site addresses, and other custom information with your contacts. The Outlook Address Book is available offline. If you create additional contact folders, you can set the properties on each folder to include the contacts as part of the Outlook Address Book.

3. Personal Address Book

Personal Address Books can no longer be created using Outlook. The Personal Address Book is a list of names and distribution lists that you create and maintain. Personal Address Book entries are stored in a file and can be copied to a disk. You can keep the e-mail addresses of your personal contacts in either the Contacts folder, which is recommended, or the Personal Address Book.