In order to present the research to his or her audience, a researcher can use Ms PowerPoint or Ms Word 2010 (if the audience need a physical detailed report).
MS POWERPOINT IN PRESENTATIONS
“PowerPoint” refers to Microsoft PowerPoint, a program that allows the user to design a presentation that consists of multiple slides. These slides may contain images, text, video clips, and related types of information. PowerPoint is useful for delivering a speech, because the user can utilize text on the screen to remind him or herself of the information to be conveyed to the audience or to summarize his/her dialogue into more manageable and “friendly” sizes, as well as to entertain or explain graphs, charts, and related data.
Creating PowerPoint Presentation
You create your PowerPoint presentation on slides. You use layouts to organize the content on each slide. PowerPoint has several slide layouts from which to choose. Themes are sets of colours, fonts, and special effects. Backgrounds add a colored background to your slides. You can add themes and backgrounds to your slides. After you complete your slides, you can run your presentation. In this lesson you learn how to create slides, makes changes to slides, apply a theme and run a slide show.
Creating a New Presentation
- Click the File This takes you to Backstage view.
- Select New.
- Select Blank presentationunder Available Templates and Themes. It will be highlighted by default.
- Click Create. A new, blank presentation appears in the PowerPoint window.
The default slide that appears when you create a new presentation is a Title Slide layout.
About Slide Layouts
A slide layout is a predefined style in which you can enter text, graphics, clip art and pictures. PowerPoint provides a variety of slide layouts from which you can choose.
Procedures:
- Under the Home tab, in the Slides group, click on the down arrow next to the Layout button.
2. Click the desired Slide Layout.
To Insert Text into a slide:
- Click inside the slide. The placeholder text will disappear and the insertion point will appear.
- Type your text once the insertion point is visible.
- Click outside the slide when you have entered all your text into the placeholder.
To Insert a New Slide:
- Click on the New Slidebutton on the Home tab of the ribbon to add a new slide to your presentation.
- Choose a slide layout that suits your needs from the samples shown
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To Change the Layout of an Existing Slide:
- Click the Layoutbutton on the Home tab of the ribbon. This will show a contextual menu of the nine different slide layout choices in PowerPoint 2010.
- The current slide layout will be highlighted. Hover your mouse over the new slide layout of your choice and that slide type will also be highlighted. When you click the mouse the current slide takes on this new slide layout.
To Copy and Paste a Slide:
- On the Slidestab in the left pane, select the slide you wish to copy.
- Click the Copycommand on the Home You can also right-click your selection and choose Copy.
- In the left pane, click just below a slide (or between two slides) to choose the location where you want the copy to appear. A horizontal insertion pointwill mark the location.
- Click the Pastecommand on the Home tab. You can also right-click and choose Paste. The copied slide will appear.
To Delete a Slide:
- Select the Slide to be deleted
- On the Slides tab of the Slides / Outline task pane on the left of your screen, click on the thumbnail of the slide you wish to delete.
- Press the Delete key on your keyboard.
- Select the slide you wish to move.
- Click, hold, and drag your mouse to a new location. A horizontal insertion point will mark the location.
- Release the mouse button. The slide will appear in the new location.
Change the Background Style or Format your Background:
When you want to format the background for one slide or for all the slides you can change the Background Style or Hide Background Graphics under the Design tab, in the Background group. To remove your background graphic, click on the checkbox next to the Hide Background Graphics feature in the Background group.
To change your background style, you can click on the Background Styles button under the Design Tab, in the Background group. When you click on the button the Background Styles gallery displays, and you can choose your style.
You can point to each of the background styles to view the style on your slide, and you can right-click on the style to display the shortcut menu. You can click on Apply to Selected Slides or Apply to All Slides.
When you click on the Format Background… feature or the Dialog box Launcher button on the bottom right corner of the Background group, you will get the Format Background dialog box as shown below. With one slide selected, you can choose the Fill or Picture option button and change the format. Once you click on the Close command button, your changes takes place to the current slide, or if you want to format the background of all of the slides, then click on the Apply to All command button.
Adding an Image
Even if you customized the background, you might also want to add an image – like a logo – that appears on every slide. To do this, click on the Insert tab and click Picture to select a picture from your computer.
Choosing a Colour Theme
You can choose a colour theme under the Colours tab. Even if you don’t yet have any colored elements on your master slides, this theme will ensure that Smart Art, Charts, and Shapes added to the final presentation better match your layout.
You can also add notes to your presentation.
If you are saving a document for the first time, you will need to use the Save As command; however, if you have already saved a presentation, you can use the Save command.
To Use the Save As Command:
Save As allows you to choose a name and location for your presentation. It’s useful if you have first created a presentation or if you want to save a different version of a presentation while keeping the original.
- Click the File
- Select Save As.
- The Save Asdialog box will appear. Select the location where you wish to save the presentation.
- Enter a name for the presentation and click Save.
To Use the Save Command:
- Click the Savecommand on the Quick Access Toolbar.
- The presentation will be saved in its current location with the same file name.
If you are saving for the first time and select Save, the Save As dialog box will appear.
Run Your PowerPoint Slide Show
After you create your slides, you can run your slide show:
To Start Slide Show:
- Select the Slide Show
- Click the From Beginningcommand in the Start Slide Show group to start the slide show with the first slide.
You can also start the slide show from the slide you prefer by selecting the slide and clicking on From Current Slide from the Start Slide Show group. This option is convenient if you only want to view or present certain slides.
Another option for starting the slide show is to select Slide Show view at the bottom of the window.
To Advance and Reverse Slides:
- Hover your mouse over the bottom right of the screen. A menu will appear.
- Click on the right arrowto advance slides or click on the left arrow to reverse slides.
You may also use the arrow keys on your keyboard to advance and reverse slides.
To Stop or End Slide Show:
To end slide show, hover and select the menu box options command and click End Show. You can also press the “Esc” key at the top left of your keyboard to end show.
USING MS WORD 2010 WHEN PRESENTING RESEARCHES
Microsoft Word is the world’s leading word processing application. It can be used to work with a wide range of documents from simple letters, memos to complex documents like newsletters, forms and now with blogs too with Word 2010.
Some of the advantages of using Ms Word 2010 in presenting research results include;
- Information editing
- Documents typed can be printed
- Pictures and graphical presentations can be pasted
- Information can be copied and pasted from one source to the other.
- Formatting can be done
- Information can be saved for future use.
- Word documents can be attached and sent via emails to target audience.
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