The table below helps one to understand the language used at each stage of a general report. Remember, a general report is composed of the following headings; Introduction, Procedure or Method, Findings, Conclusions and Recommendations. This activity helps you to understand what language is used in each of these stages.
Top of Form
| Report Stages | Phrases | |
| 1 | Introduction – Who requested the report | Data for the report was gathered from … to … |
| 2 | Introduction – When the report was requested | The report presents … |
| 3 | Introduction – Why the report was requested, and the Aim | I believe that the reasons for this include… |
| 4 | Introduction – Overview of the structure of the report | The survey respondents said that… |
| 5 | Procedure – When the data was collected | In conclusion, the results show that… |
| 6 | Procedure – How the data was collected | These conclusions lead to a number of possibilities for further action. These are… |
| 7 | Findings – Description of the information you discovered | The report was requested on … |
| 8 | Conclusion – Summary of what you discovered | Primary data was collected by surveying… |
| 9 | Conclusion – Your ideas about the reasons for the things you discovered | The report aims to… |
| 10 | Recommendations – What you think should happen | This report was requested by… |
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